Invitation to tender

1. Pilning & Severn Beach Parish Council (“the Council”) invites tenders for the provision of Grass Cutting services in accordance with the Contract documents.

Contract documents (downloads):

• Contract A – Pilning & Northwick Cemeteries (Word)
• Contract B – Pilning Playing Field and Severn Beach Playing Field (Word)
• Contract C – Promenade Gardens (subject to confirmation) (Word)

Contract pack contents:

• Section A – Standard Conditions of Contract
• Section B – Specification of Works
• Section C – Schedule of Works
• Section D – Site Plans
• Section E – Form of Tender
• Section F – Questionnaire

2. Prospective contractors should ensure they are completely familiar with the nature and extent of the obligations to be accepted if their tender is successful.
3. Any queries regarding interpretation of any part of the Contract documents should be addressed to the Parish Clerk no later than one week before the closing date.
4. The tender shall be submitted on the Form of Tender attached at Section E.
5. Prospective contractors should note that the Council is not bound to accept the lowest, or any, tender. The Council’s decision is final and no correspondence will be entered into regarding reasons for rejection.
6. The successful tender together with the Council’s written acceptance shall form a binding agreement under the Contract documents.
   1. If, having examined the tender documents, you wish to submit a tender, you should fully complete and return the following:
      • Section E – Form of Tender
      • Section F – Questionnaire
   2. Return tenders and all related documentation to:
      
      Pilning & Severn Beach Parish Council
      6 Vicarage Road, Pilning, South Gloucestershire, BS35 4LN
      By 5pm on Monday 25th November 2024
   3. The package containing the tender must be clearly marked
      “Tender for grounds maintenance” on the outside. This is in the interests of fairness, to ensure that all tenders are opened at the same time.

Tenders received late will not be considered.